Presidio ISD is committed to sound financial management through integrity, prudent stewardship, planning, accountability, full disclosure and open communication. The purpose of our Procedural Manual is to enable the district to achieve and maintain a stable long-term financial condition, provide guidelines for the day-to-day planning and operations of the district’s financial affairs, and communicate the district’s financial practices with stakeholders.

The Presidio ISD Business Office is responsible for accounting and financial reporting, internal controls, operating and capital budgeting, revenue management, investment and asset management, debt management, accounts payable, accounts receivable, receiving, and payroll/benefits.

The Business Office is committed to a system of strong fiscal operations, including conformity with generally accepted accounting principles (GAAP); and compliance with finance-related legal and contractual issues in accordance with the Texas Education Code and other legal mandates.

*The Procedural Manual shall be reviewed and updated as necessary.

Financial Information

Vendor Forms

If you are a contractor and/or service provider for our school district and (1) your service is provided on campus and (2) provides opportunity for unsupervised direct contact with students, please be aware of the requirement for Criminal History Review, (for your contracted employees, subcontracted employees, and / or individual employee). TASB describes the requirements in the following attached document, along with examples. If you have covered employees (meet #1 and #2 as described above) please print the appropriately attached example, fill out the form and return to the district’s business office.

TASB – CRIMINAL HISTORY REVIEW OF CONTRACTOR EMPLOYEES

If you are applying to be a new vendor and/or service provider for our district, please fill out the corresponding forms below. (Previously approved vendors must fill out these forms on an annual basis, please be advised this is a requirement to be approved for the subsequent year.)

CONFLICT OF INTEREST QUESTIONNAIRE

ATHLETIC BID FORMS

INSTRUCTIONAL BID FORMS

MAINTENANCE BID FORMS

VEHICLE BID FORMS

VENDOR ACKNOWLEDGEMENT – CONVICTION FORM

VENDOR ACKNOWLEDGEMENT – DEBARMENT FORM

W-9 FORM

EMPLOYEE FORMS

BUSINESS OFFICE RESPONSIBILITIES:

Maintaining fiduciary and financial responsibility for all grant activities

Processing and maintaining the accounting data for the grant

Grant accounting shall include the details of all grant transactions from the approval of the proposed grant to final action by the grantee and grantor

Requesting funds through the automated payment request systems

Preparing and submitting written expenditure reports and certifying expenses are true and correct

Classifying and reporting the accounting transactions properly according to TEA guidelines

Filing the following reports:

Periodic expenditure reports

Final expenditure reports

Revised final expenditure report (if necessary)

STAFF:

Raquel Baeza                                                                        Business Manager

Karime Mora                                                                  Accounts Payable Clerk

Yohana Moreno                                                                              Payroll Clerk

Armida Medina                                                                     PEIMS Coordinator

Elizabeth Melendez                                                                  Office Generalist

   Phone: (432) 229-3010

  Fax: (432) 229-3281